Volunteer Opportunities on the Gathering of the Guilds LLC Board

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Lesley Kelly, klesley30@outlook.com, 503-816-3981.  Please see the information below on volunteer opportunities with the LLC that puts on the Gathering of the Guilds show each year.

Gathering of the Guilds LLC – Board openings for this year and 2025

The Gathering of the Guilds is a huge show with over 300 artists in 60,000 sq ft of space at the Oregon Convention Center.  This year’s show is April 19-21.  It is a high-end show with over 15,000 attendees each year.  To date, a small group of people have been running the show, but it is time for new blood.  This is a chance to play a key role in managing this impressive show.

What we need

  1. Image Manager– this is for the 5Gs and urgent we find someone quickly.  We have money in the budget for a stipend.  Last year’s image manager will explain the job in detail but the main requirement is the ability to edit artists’ photos of their work.
  2. Treasurer– need for 2025 that ideally, could work with me this year to learn.
  3. Secretary– I can keep this role this year if needed but again, taking this on for 2024 would help a lot and be a good to start building our 2025 board.
  4. Guild Representatives– We are good for this year but ideally current representatives would identify someone from their Guild to replace them when the time comes.

If interested or questions, contact your Guild representative or Roger Crooks


Background – The GOTG LLC was established in 2020 to run the show.  Prior to that, individual Guilds were the bank for the show which was not a good model.  The LLC is made up of a 10-person board, 4 non-voting core members and 6 voting members (one from each Guild).    The 4 core members run the LLC and the 6 voting members decide on issues.  A core member can also be a Guild representative.


What is needed

We have a full board for 2024 but we still could use some help for this year’s show.  We also need to identify the board for 2025.  As you can see from below, we need some new blood to learn the roles and responsibilities for putting on this huge show.

President – Tai Vautier has been the president since the LLC was formed.  If anyone is interested in the role, let us know.

VP – Dawn Panttaja has been the VP since the LLC was formed.  If anyone is interested in the role, let us know.

Secretary – Roger Crooks has been the Secretary since the LLC was formed. Would be great if someone would take on this role for 2024 and 2025. The job is fairly easy.  The secretary’s job is to publish the agenda for board meetings, conduct the meeting and publish the minutes. If anyone is interested in the role, let us know.

Treasurer – Roger Crooks will be the treasurer for 2024 but not for 2025.  We need this role identified for 2025 and ideally they would work with Roger for 2024 to learn the role.  Technically this is the most demanding role.

Image Manager – while not a board position, we need someone to manage the images of the artists’ works for use in promotional activities.  This is an urgent need for this year.  A stipend is available for this position.  Ability to edit and manipulate graphic files is required.