MAY 6-8 2022, Oregon Convention Center, Portland

Friday May 6th, 10am to 7pm
Saturday May 7th, 10am to 6pm
Sunday May 8th, 10am to 4pm

Co-Chairs: Carlyne Lynch and Lesley Kelly

Read the rules below
or if you’ve done that and just now logged-in you can jump down to the actual application steps

COVID19 SAFETY PROTOCOLS HAVE CHANGED

• We are following CDC recommendations for Multnomah County at this time – “People may choose to wear a mask. People with symptoms, a positive test, or exposure to someone with COVID-19 should wear a mask.”
• Some of our artists are vulnerable and will require you to wear a mask in their booth; please be prepared to wear one.
A mask mandate will be in effect on Sunday morning, May 8th from 10am – 12am for both artists and attendees, providing our high-risk and immunocompromised attendees a safer experience.


l) You must be a current member of the Guild to apply. If you are not a current member Join and pay before applying to the show. You need to be a member AND log-in to get this webpage to display the links to the artist registration form and booth purchase.

After March 15th, if booths are still available, there will be an additional $50 late registration fee added to the cost of your booth.

2) All the work in your booth should be your own design and primarily produced by you. Work you design but on which you do not do the further hands-on production is not acceptable.

3) All displayed merchandise must be glass art or glass art accessories. Accessories can be sold, but not displayed alone in the artist’s booth. Examples of accessories are stands, light kits, frames, and hangers.

4) Artists may display brochures for the places they teach, but preferably not in the most conspicuous part of their booth. Artists may hang signs within their space to advertise the artist and their work. The signs cannot advertise another entity such as a gallery which sells their work or a location where they teach. Remember, the goal of this show is to feature you, the artist, and your work!

5) No booth may display an image that contains a copyrighted image or copyrighted material unless the artist has documented permission available at the show.

6) We do not exclude artwork merely because some may find it controversial: see the PDF for the full statement on censorship. However, you are responsible for displaying your work in a way that it will not physically harm visitors: see Booth Materials and safety below.

7) The artist must be present in their booth essentially all the time unless they are part of a shared booth* or the group booth. In these cases the time can be broken into shifts where the artist is present in proportion to their share of the space. Booth sitters may be available to give you short breaks or you may call upon family and friends. No commercial representatives or agents are allowed. All exhibiting artists and assistants must wear name badges while on Oregon Convention Center property. You can get these at the PNWGG information booth.

*Only 10×10 booths can be shared and only with 1 additional person (petition for exception with the form at the bottom of this page). Consider buying a space in the Group Booth if you want to be part of a multi-artist area and share work shifts.

BOOTH FEES

The cost of producing the show is rising dramatically. We are trying to keep booth fees as low as possible and still cover our costs.

All booths include electricity (500 watts) and off-white pipe and drape. The back drapes will be 8′ high and the side walls will be 3′ high. ONLY the group booth will have tables and lights. All other vendors will need to supply their own tables, chairs, lights etc..

10’x10′
inline (no corner): $400
internal aisle corner $475
front aisle corner $500

5’x10′
inline (no corner): $250
internal aisle corner $325
front aisle corner $350

Group Booth**
(half an 8′ table)
$125

** The Group Booth requires a minimum of 10 participating artists. These spaces are shared tables – each artist gets one half of an 8’ table. Your display can go vertically. The Guild provides lights, tables, and a few chairs. Artists share the time covering the booth and taking care of sales so you don’t have to be there the whole time. All sales are taken on a common terminal through Square. You will be mailed a check after the show with the Square processing fee and your commission fee deducted. If you are interested in this, we recommend getting your application for the group booth in as early as possible. If we don’t get enough applicants, we will refund your booth fee.

COMMISSION

There is a commission charged on gross sales at the end of the show. This applies to all financial transactions at the show. Vendors opting to do no volunteer work before, during or at the end of the show pay a 20% commission. Volunteering at least 4 hours during the show decreases this rate to 12% (yes, this volunteering can be done by your spouse or friend: they need to note that connection when they fill out the volunteer form). For people who volunteer for the work that needs doing to produce the show the rate will be 8%. Fill out the volunteer form. The volunteer coordinator will contact you shortly. If you don’t hear from someone or have further questions, the form at the bottom of the page will route your question to the correct person. It is each vendor’s responsibility to arrange their volunteer hours with the volunteer coordinator before April 10, 2022 or they will be subject to the full 20% commission.

BOOTH MATERIALS and SAFETY

We currently need a Showcase Coordinator, a Group Booth Coordinator, a Volunteer Coordinator, and a Set-up and Take Down Coordinator. Volunteers for these positions will have their commission reduced to 8%.

The Fire Marshal requires that booths contain only non-flammable or appropriately fireproofed materials. See the PDF for DIY fireproofing. Each vendor is responsible for customer safety in their booth. Booths must be stable and not overhang the aisles. Duct tape is not to be used to tape anything to any part of the Oregon convention center. Sign out the roll of Gaffer Tape from the load-in table to tape down your electric cords etc.

Outdoor canopy frames are not considered compatible with the look of the event but if your display requires one, please petition for an exception using the form at the bottom of this page or when you apply for your booth.

BOOTH ASSIGNMENT

Acceptance to the show and the assignment of booths are, for the most part, on a first paid basis. We will do our best to accommodate everyone’s request for booth preference but are limited by our space constraints. Artists will be placed based upon the order in which their completed application and payment are received.

SHOWCASE AREA

The Gathering of the Guilds has a gallery-like Showcase area for each exhibiting artist to display 1 additional special piece on a first-come-first served basis. Purchasers will be directed to your booth to buy the piece. Check the relevant box on the artist registration form (step 3 of application process below) and fill out the additional Showcase form. Then deliver your piece and signed release form to the GotG Showcase area no later than 6pm Thursday May 5th.

LOAD IN & LOAD OUT

Location: Oregon Convention Center Exhibit Hall A 777 NE Martin Luther King Jr. Blvd. Portland OR
Artists will be assigned a time Wednesday May 4th or Thursday May 5th. Specify your preference on the application form. No one is to load-out before 4pm Sunday May 8th and you need to be finished by 8pm See the PDF for more detailed info on OCC access and load-in/out.

PARKING

Parking is generally available in the OCC parking lot or in any number of parking lots around the OCC. There are also metered spots on the streets in the area. Go to www.oregoncc.org  for OCC directions and maps if needed. 

REFUND POLICY

Cancellations must be received in writing no later than March 15th to qualify for a full refund. From March 15th to March 30th, applicants may cancel in writing and receive a 50% refund. After March 30th, no refunds will be given.

If the show is cancelled for any reason beyond the control of PNWGG, the Committee shall determine and refund to the artist their appropriate share of the aggregate booth fee remaining after deducting for reasonable expenses incurred by PNWGG.


HOW TO APPLY

1) Read the rules above and the details of OCC regulations and load-in/out in the PDF
You will be asked to agree to these rules as part of filling out the form.

2) Login to be sure your membership is current or Join and pay for membership

You must be a current member at the time of application as well as at the time of the event to show your glass work in this event. You can see your renewal date in For Members>My Account>subscriptions tab after you log-in. If your membership has already expired, you will be prompted to renew. If it will lapse soon, renew now to save forgetting and losing your preferred space.

If you are not yet a member push “join” from the top menu. The $45 annual membership fee gets you many other benefits too. We recommend paying by credit card so you don’t need to wait a couple of weeks while we process your check before you can apply to the show and pay for your booth.

3) Fill in the Artist Registration form (you must log-in to see the form link)

You must be logged-in to see the form link:

*Members, log in to view this info.*

4) Pay your booth fee (you must log-in to see the links to booths)

After March 15th, if booths are still available, there will be a $50 late registration fee added to the price.

You may only purchase 1 booth of any type without petitioning for an exception (use the form at the bottom of this page or in a note on your registration). Booths may not be re-sold or transferred. See refund policy above.

If you are sharing a 10×10 please coordinate with your partner so one, and only one, of you pays for it.

You must login to see the booth choices and buy a booth

*Members, log in to view this info.* *Members, log in to view this info.*

5) Help us market you and the show: Send a quality picture (up to 3) by February 20th to imagemanager@oregonpotters.org. Please cc carlyne.lynch@pnwglassguild.org who is PNW Glass Guild GotG Publicity Coordinator. Please give the email subject: GLASS FOR GOTG so they are easily seen. Images smaller than 2MB in file size are probably best. This is “Medium size” on many cell phones. Label them as follows: lastname-firstname-#.  Here’s a sample of Jane Doe’s file names:

doe-jane-1; doe-jane- 2; doe-jane-3

6) Put some images of your work in the Members’ Gallery if you have not already done so. It can even be the same images you just sent. Instructions
This isn’t actually required but we strongly encourage this extra publicity

7) Volunteer (it will decrease the % commission you owe) by filling out the volunteer form. It is your responsibility to confirm your volunteer slot with the volunteer coordinator by April 10th. You must also get your cash out sheet initialed by the Volunteer coordinator at the close of the show to claim a decreased commission %.

8) You will get an email about a week before the show with your booth assignment, load-in assignment etc. (look in your spam folder if you don’t see it by May 1st) Please read it. Print and sign the relevant release forms. Bring them with you when you come to pick up your badge during load-in.
We look forward to seeing you!


If you have questions, please use this form to contact the GOTG Team: